Tag Archives: promotional events

Fundraising with Promotional Products

Fundraising is an essential part of running many organizations, especially charities, as they would simply not exist without being able to raise money in order to properly provide their services. Schools, sports teams, and other organizations are also often required to raise funds so they can afford to buy books, sporting equipment, and more.

Custom promotional products are a great way to raise funds for any organization, and there are several ways to go about it. From planning special events to basic fundraising, any business or charity can benefit from a successful fundraiser.

Charities often hold local events, inviting the public to come to learn about what they do. This is a great time to set up booths to sell products featuring your charity’s logo. Custom drinkware, cleaning cloths, bags, lip balm, hand sanitizer, and pens are ideal for events such as this. You can order a large variety of items, and setup up a table or booth at any entrance, so people have a chance to buy your merchandise as they come and go during the event. These same products are wonderful to give to people who donate to your cause or sell in an on-site store.

Schools and sporting clubs can also benefit from fundraising with promotional products. Below are several ways you can quickly and easily raise money for your school or sports team.

Concession Stands and Sporting Events

    • Stadium Cups – fill the cup with the patron’s choice of drink
    • Sports Bottles – great for sports drinks
    • Bottled Water – why sell bottled water with someone else’s logo?
    • Koozies – inexpensive, easy to carry, and a customer favorite
    • Sunglasses and Sunscreen – perfect for daytime sporting events

School and Company Stores

    • Stainless Steel Tumblers – customer favorites, and they last for years
    • Hand Sanitizer – a must for today’s world to stay healthy and virus free
    • Lip Balm – keep lips soft and moist in the dry air of an office
    • Pens – everyone uses them – they might as well be promoting your business while they write
    • Key Tags – perfect for an extra set of keys
    • Tote Bags or Gym Bags – great for carrying
    • Cleaning Cloths – keep your electronic devices free from fingerprints and smudges

There is so much you can do to raise money for your cause. We have a great selection of promotional products to fit every need. And with the lowest prices online, you can easily make a profit on every item you sell.

Every product we sell is customized with your graphics. We offer one, two, three, and full-color imprints, depending on the product. Each product specifies its imprint requirements so you know exactly what you are getting!

Check out all of our stores at PromotionalWebstores.com to order everything you need to raise money for your next event!

Creating a Memorable Promotional Event

Many companies use marketing events to engage with their current and potential customers. Creating a fun and memorable event isn’t hard if you follow a few simple rules.

 

Start with a Budget

Before you can even begin to plan your event, the first thing you need is a budget. Not only do you need the total dollar amount that can be spent, but also have it broken down into categories and spend amounts so whoever is in charge of that portion of the event knows exactly how much they have to work with. It’s also a good idea to include some kind of contingency dollars in case a problem arises and you need to spend more than you have in your initial budget. You don’t want to be left scrambling for additional funds should something unexpected happen.

 

Choose a Date that gives Plenty of Notice

You first need to consider planning your event far enough in advance for proper promotion. You need to be able to have plenty of time for promotion and give people enough time to plan to be there. Everyone has a busy schedule, and people need to be able to put your event on their calendars. If you don’t give enough notice, they won’t be able to attend.

Select an Appropriate Venue

Choosing a venue is very important. You want to select somewhere that is suited to accommodate your anticipated turnout while leaving enough room for the various activities you intend to have.

Be sure there is plenty of seating available, especially if it is to be an all-day event. People will get tired of standing, and if you want them to stay to enjoy the entire event you will need places for guests to rest.

 

Create a Unique and Clever Theme

You want people to be interested in your event, so be sure and strategize to come up with a great theme. Pick something that will peak the interests of both current and potential customers. You don’t want anything too ostentatious or outlandish that might put people off. Choose something fun and interesting, without being annoying. Use banners, tents, etc. with your personalized branding to stand out from the crowd to be sure there is no mistake about who you are and what you have to offer.

 

Know Your Target Audience

While you want a lot of people at your event, you don’t want to mislead anyone into thinking that it is something it is not. If you are a technology business or company that is targeting a specific sector, stick to contacting current customers and others within your industry. If you are aiming for the general public, ensure that it is clear that everyone is welcome. And if it is an adult-only event, make sure that is stated in your event marketing materials.

 

Advertise, Advertise, Advertise!

One of the best ways to entice customers to come to your event is by creating marketing emails and/or mail flyers. At a minimum, your flyers should contain the information needed for people to decide if your event is worth attending. Provide the date, time, location, and details about the event. Be creative! If your flyer or mailout looks lackluster and boring, people will not be interested and your turnout will be minimal.

Use your social media accounts to promote your event. Facebook, Twitter, and Instagram are always good ways to let people know that you are holding an event. Be sure to include the date, time, and location, as well as a link for registration if needed. You can also include a link to an online page that provides detailed information about the event and what to expect.

You can even create a Facebook page strictly for your event, offering all the information people need to decide if they are interested in attending, including links to your registration site, if applicable.

Make it Easy to Register

Unless you are doing a walk-in event, you will want to make sure that it is easy to register. The simplest way to do that is by having an informational website where people can quickly register to attend. Don’t ask for too much information – just the basics like their name, company name if applicable, email, and phone number. If there is an entry fee, make sure that you have a good system set up to accept payment. Nothing is more frustrating than fighting with a site that won’t accept your credit card information.


One way to entice people to register early is by offering “early bird” discounts. Create a discount code with a dollar or percentage off that can be used up until a certain point – maybe a week or two before the event.

 

Keep It Interesting

Do something to stand out from the competition! Plan fun activities like games, treasure hunts, and other interesting things for guests to participate in. Make them specific to your business if possible. For technology-based events – place QR codes around the events for people to obtain more information or win prizes on their own time. Hold drawings for company swag or other items as it pertains to your business. Events are better when there are interesting booths or activities that guests can participate in.

Serve Food and Drinks

Set up an area with food and drinks so guests will stick around longer. It doesn’t have to be an elaborate catered event, but be sure and offer something so people don’t get hungry and thirsty and leave the event to get a bite to eat. Something as simple as grilling hot dogs and hamburgers if you are outdoors, or a nice spread of sandwiches and fruit. For evening adult-oriented events, set up a bar and offer beer, and wine, and even create a specialty drink that ties in with your theme.

Entertainment

Depending on the size and length of your event, consider hiring a DJ or local band to play throughout the day or night. Create a small dance area so guests can show off their moves! The more enjoyable your event is, the more people will remember your brand and think of your services or products long after it’s over.

Create Swag Bags

Everyone loves free swag! The easiest way to hand out promotional gifts is by creating a “Swag Bag” for each guest. You don’t have to spend a lot of money on each bag and its contents, but include custom promotional items people can actually use, that showcase your company logo or event graphics. Don’t opt for gimmicky or one-use items that won’t hold people’s attention.

Marketing Materials

Include booklets, flyers, and business cards in your swag bags for people to take home with them to review after the event. It’s hard to remember everything you need to know after an event is over, so be sure guests have materials to take home to remind them of your services and/or products. Be sure to include business cards and contact information so they can easily get a hold of someone if they need more information or want to purchase your services or products.

If you decide to use “buzz words” in your marketing materials, don’t use anything that has become a cliché, or overused. Don’t use words like “synergy”, “new normal”, and other words that make people cringe. Come up with unique and interesting phrases to use during your event and marketing. You don’t want to drive people away by using buzzwords that should have been put to bed long ago! You may even want to avoid them altogether, and simply provide the information needed to entice new customers or clients.

The more you can do to make your event interesting and memorable, the longer people will think of your services when they are needed. It’s not just about attracting new customers and clients, but also about retaining your existing ones. The more fun and memorable your event is, the more people will remember your brand!

Promotional Ideas for the Fall Season

The start of the school year signals the impending end of summer, and that fall will soon be here. Everyone will be excited about spending more time outside once the weather cools off a bit, and it’s a great time for outdoor events and activities. Below are just a few ideas to get you started.


School Events

Fall is a great time to hold a fundraiser for your local schools. Outdoor fairs and carnivals are always popular with the children and their families, and it’s a great way to raise money for your school. For the school itself, branding items with the school’s name and selling them at a table to earn money for the school, or even different clubs is a great idea. With all the folks that will be present at the event, you are sure to earn a fair amount of money to help fund your club.


Non-school branded items to giveaway during the event is a great idea too. You can easily offer to help your school by providing items imprinted with your logo to help sponsor the event. You could provide cups to help them serve drinks in, and offer free gifts the school could use in raffles or as prizes. Keytags, sunglasses, and sunscreen are just a few ideas that would make wonderful giveaway items for games and raffles.


Fall Themed Contests

A great way to boost brand reputation is by creating a contest for current and/or potential customers. You can offer a big prize (cash, your services, products, etc.) as well as smaller prizes. Consider tote bags, umbrellas, and drinkware as they make great gifts that will get a lot of repeat exposure.


Sponsor a Chili Cookoff

With the cooler air, fall is a great time to hold an outdoor event, and what’s better than a chili cookoff! You can provide the venue and let people from all around enter the contest to see who can make the best chili! You can provide branded items that participants can use during the event, as well as prizes for the winners and runner-ups, as well as hold smaller guest contests to win other branded items.


Halloween Parties and Events

Of course, we can’t forget Halloween! October is a wonderful month for promotions, and Halloween is a fun time that people of all ages can enjoy. There are so many things you can do for Halloween and it’s a great way to attract the attention of people of all ages. Below are just a few ideas for creating Halloween fun!

  • Hayrides
  • Carnivals
  • Costume Contest
  • Games
  • Pumpkin Carving Contest

Here are few of our favorite promotional items that are ideal for any event. Order several to put together a great bag you can give out as prizes. We even have a cute pumpkin tote you can use to get you started!


Reflective Halloween Pumpkin Non-Woven Tote Bag – the name says it all. It’s a great bag to fill with branded items and candy to pass out to visitors.


4-Color Process Wrap Stainless Steel Drinkware – a great way to create a one-of-a-kind graphic sensation to make your brand stand out from the competition.


Custom KeyTags – we have some fun-shaped keytags that are ideal for any promotion. Pricing starts at just 66¢ per piece, making it an affordable add for any event!

Retro Sunglasses – always add fun to any event, and with price starting at just 68¢ per piece, they make great game and contest prizes.

Personalized Wedding Favors for Summer Weddings

The Tradition

June has long been considered the best month to get married, a tradition which is believed to have begun in Ancient Rome. The month of June is named for Juno, the Roman goddess of marriage and childbirth, who was married to the God Jupiter. It was believed that couples who were married in June would be “blessed with prosperity and happiness”.

Romans celebrated this union on June 1, and the month has since been considered the best time to tie the knot. As it also coincided with their annual bath, it was a great time to get married since they would smell fresh and clean! The tradition of the bride carrying flowers was to help mask any lingering body odor. Thankfully, today we don’t have to worry about that! We can shower as often as we wish.

Still, the month of June remains the most popular month for weddings. “For they say when you marry in June, you’re a bride all your life.” Weddings are a big day in the bride and groom’s lives, and a lot of time and planning goes into making their day unique and unforgettable, which includes family traditions passed down through generations. While some traditions are family-specific, others are standard time-honored customs dating back further than anyone can remember.

These traditions play a huge part surrounding the wedding and include bridal showers, bachelor parties,  bachelorette parties, rehearsal dinners, and more. One lasting tradition is the giving of gifts to the bridesmaids and groomsmen, which is often a distinctive gift that means something special to each individual.


Making your Day Memorable for Everyone

You can take the gift-giving to the next level and make it a memorable day for all of your guests, not just family and close friends! There are several fun ways to get guests involved in the wedding, to make the event more fun for everyone involved.

One idea is to provide disposable cameras on every table, so guests can take pictures of events as they happen. Your photographer can only be in one place at a time! So this helps capture moments you might miss and provide proof of some of the funny stories you might be told later!


Personalized Gifts for your Guests

Another wonderful idea is sending your guests home with custom wedding favors as souvenirs of your special day! While the traditional wedding is held indoors in a Church, many are held outdoors, in backyards, vineyards, parks, and even the beach.

Summer is the perfect time for an outdoor wedding. Gifts customized with the names of the bride and groom, along with the date of the wedding, provide guests with a permanent reminder of your blissful day.


Beach Weddings

A popular venue during the summer, beach weddings can add a bit of fun to your big day. Since they are held outdoors, you can pretty much do anything you like! Personalized gifts your wedding guests can use during the wedding and then take home with them once the event is over, makes a great keepsake for your special day.

 

Custom Sunglasses

Our Baja Neon and Malibu styles are our most popular personalized sunglasses for weddings. You can choose a color or two to match your wedding theme, or go bold with an assortment of colors and let guests choose the color they want.

An easy way to do this is to place a bowl near the entrance or in the center of each table with a selection of styles and/or colors, and let everyone grab the pair they want on the way in (or out). Guests will not only be guaranteed protection for their eyes, but will be able to see the event unfold without glare or interference from the sun.

 

Sunscreen and SPF Lip Balm

A necessity when spending time outdoors is sunscreen and lip balm containing SPF. When attending an event such as a wedding, it might not be on the minds of attendees to bring these items with them. Place large bowls around the event filled with custom sunscreen and lip balm, and let guests grab what they need.

Everyone will be able to enjoy your event longer without the fear of sunburn or chapped lips. Afterward, they can take the sunscreen and lip balm with them when they leave. In addition to standard sunscreen or lip balm, we also offer sunscreen with an included lip balm for a complete product!

 

Koozies

If you are serving canned or bottled drinks during your reception, personalized koozies are another fun idea for beach weddings. You can create your own design or opt for one of our stock designs, like our Flower, Gold Wedding Rings, or Heart in the Sand designs, and add your names and the date of the event. We have several designs that would make wonderful gifts for an outdoor wedding. You can see our entire selection of stock designs here.

There are many other ideas you could come up with to give guests a more memorable day, and we have products to cover them all at Promotional Webstores.

Spring is Here – Refresh your Promotional Products

A change of seasons always signals a time for renewal! As the saying goes – out with the old, and in with the new! The term “Spring Cleaning” brings to mind cleaning out closets, changing heating and air conditioning filters, refreshing batteries in smoke alarms, and buying new clothes. It’s also a great time to refresh your marketing efforts to attract new business with new promotional products.

Spring means warmer weather and more outdoor events. School will be ending soon, and people will start making plans to head to the beach and other vacation destinations with friends and family.

Whether you are thinking of sponsoring an outdoor event, booking a tradeshow, or ramping up your advertising efforts to promote your brand, it’s the ideal time to add new products to your collection of gifts for events and client gits.

Sunglasses, sunscreen, drinkware, tote bags, and umbrellas make wonderful promotional items for outdoor events!

Custom Sunglasses

Outdoor events are a fantastic place to showcase your name on a stylish-looking pair of sunglasses! At the Custom Sunglass Store, not only do we have a large selection of sunglasses available, but we offer the ability to mix colors so you can offer guests a choice.

You can choose one pair of sunglasses in several colors that match your company colors or event theme. One of our best sellers, the RETRO ! Baja Neon Rubber Sunglasses, comes in your choice of 9 colors, with the option to mix colors in quantities of only 25 pairs per color!

We have many styles available, including Retro Sunglasses, Malibu, and Aviators, as well as sunglasses for Pre-School Kids.

Custom Sunscreen

At the Custom Sunscreen Store, we offer sunscreen in various styles, including lotions, sprayers, sticks, and more sun protection, available in SPF 30 and SPF 50. We also offer several sunscreens that come with a lip balm also containing SPF to protect lips from the sun. We also carry aloe gel for customers that forgot to put the sunscreen on!

For a truly unique promotion, try our Sunburn Alert Stickers! These stickers change color and let wearers know when it is time to reapply sunscreen, to help prevent burning. The user simply adheres the sticker to their skin, and when it turns blue, they know it’s time to reapply or get out of the sun!

Custom Drinkware

Have a beach party, sponsor a race, or host a nighttime event! At the Custom Drinkware Store, we have promotional drinkware for everyone! Our Koozies are perfect for beach parties!

Ultra-affordable at prices starting below 50¢, koozies are an effective way to promote your event on any budget! They also make terrific take-home reminders for weddings and other family events.

We offer a vast selection of personalized drinkware including sports bottles and bottled water, ideal for promoting a foot or bike race. Sports bottles are reusable and give participants a permanent reminder of the fun they had running in the race! During the race, remind everyone who sponsored the event by serving bottled water featuring your logo! Why advertise a national brand of water when you can hydrate everyone using bottled water showcasing your brand!

For nighttime events, we have light-up drinkware! Custom drinkware that glows featuring your company logo or event message is a fun and distinctive way to promote your event. It adds an element of excitement, and guests can take one home as a reminder of the great fun they had that evening!

Custom Bags and Umbrellas

You should be customizing products that people will take with them everywhere they go. Why? It gives you better exposure! Every time someone uses your promotional product, it is seen by everyone around them.

You create a cooler featuring your brand’s logo or message – it’s seen every time it gets taken to the beach, a baseball game, on a picnic, or hiking. At The Custom Bag Store, we have everything from lunch bags to large coolers that hold a dozen cans or more for a day full of adventure! We have drawstring sports bags for kids’ sports and use at school, and tote bags that are good for, well, everything else!

And of course, we have the Custom Umbrellas Store – a very useful gift when you find yourself caught in a downpour of spring showers! Just think, your umbrella will be seen all over town – getting in and out of cars, running into buildings, and dashing through the streets – all featuring your company logo! And our golf umbrellas are perfect for sponsoring a local golf tournament!

The bottom line is, spring is a time of renewal, and there isn’t a better time to refresh your advertising arsenal and prepare for warm-weather events. At Promotional Webstores, you’ll find a vast and varied selection of products guaranteed to make your event a hit!

 

Custom Hand Sanitizer – a Necessity for Corporate Events and Tradeshows

Large-Scale Events – a Breeding Ground for Disease

No one likes to think about germs and bacteria, but the reality is you pick them up everywhere – work, home, restaurants, shops, and anywhere else you may go. And not just during pandemic events! Each time you open a door, push an elevator button, use the company copier, or pour yourself a cup of coffee (at home and the office), you pick up whatever germs the person before you left behind.

So, just think about what happens during tradeshows, promotional events, and other large events that attract a large number of people! You are constantly shaking hands, exchanging business cards, and sharing pens and literature with hundreds of people throughout the day. Not to mention the number of surfaces you touch that have already been touched by countless others!

Pump Bottle Gel Hand Sanitizer for your Trade Table

At a minimum, when sponsoring an event or booth at a tradeshow, you should keep a large pump bottle of custom hand sanitizer at your table so you can refresh your hands periodically, and offer the same to those visiting your booth. Employees can use it often after shaking hands with guests or sharing objects such as business cards. Guests can use it before they move on to the next vendor, helping to thwart the spread of possible viruses before it starts. It only takes one person with the flu or a virus to pass along their illness to countless numbers of people during large-scale events!

Individual Gift Hand Sanitizer Bottles

You could even go one step further by offering visitors a small bottle of hand sanitizer to take with them. Set up a large fishbowl or another container, fill it with individually sized bottles of custom hand sanitizer featuring your company logo, and let attendees grab one when they come to your table. Not only will they be reminded of your company each time they use it, but others around them will notice your logo as they use it, prompting them to visit your table for their own bottle. This gives you a chance to present your business or products to more people, to gain additional customers.

Hand sanitizer really is a necessity during tradeshows. It benefits you, your employees, and attendees by helping keep everyone’s hands fresh and germ-free during the event, to prevent the spreading of viruses and germs from one person to the next. You don’t know where other people’s hands have been or what they have touched before they get to your booth.

The Benefits of Gifting Promotional Sanitizer

Using custom hand sanitizer to promote your business, allows you to promote your brand in a useful and practical way. Everyone comes prepared with promotional products to pass along to guests in the hopes they will remember their brand after the event is over. A health product like hands sanitizer shows people that you care about their health, and were thoughtful when selecting a promotional gift. You didn’t just throw your name on some one-use gimmick that most likely will end up in the nearest trash bin and won’t even make it out the doors of the event, let alone be seen again as a reminder.

At the Custom Hand Sanitizer Store, we offer a great selection of personalized promotional products to fit every need. From credit card-sized hand sanitizers to gels, pumps, and wipes, we offer a varied selection at low prices made to fit any budget. Head on over to our store and place an order for your next event!